🏭Product and Inventory Management | Nayax Core

Learn how to create products, build product maps, and organize your inventory efficiently. Master these tools to ensure your machines are stocked with the right products at the right prices, ready for consumer purchases.

Overview

Nayax Core  Product and Inventory Management

Product and Inventory Management

Build your product catalog, map items to your machines, and stay in control of stock levels all from one place. This section walks you through everything from creating your first product to running inventory reports.

Platform: Nayax Core 18 Articles Operators & Administrators
What

What is Product & Inventory Management?

It's your virtual storefront. You define every item your machines sell: name, price, cost, image, and variations. Products are then organized into product groups, mapped to machines, and tracked against stock levels in real time.

 
Why it matters

Why should you set this up?

Accurate product data means accurate sales reports, smarter restocking decisions, and better customer experiences. When your catalog is right, you spend less time investigating discrepancies and more time growing your business.

 
How to get started

Where do I begin?

Follow the three-step flow: Create your products, build a product map, and manage inventory.
New to Nayax Core? Start with the terminology guide, then follow the steps in order; each one builds on the last.

 

 

Product Creation

Every item your machine sells starts here. Create products, set prices, add images, and define member pricing. Your catalog is the foundation on which everything else is built.

How to Create a Product
Add a new item to your catalog, set the name, price, supply cost, and product variations from scratch. 

How to Edit an Existing Product
Update product details, adjust pricing, or change inventory settings for items already in your catalog.

How to Create a Product Group
Organize products into logical categories so they're easier to manage, report on, and assign to machines.

How to Add a Product's Image to Your Machine
Upload a custom product image so customers can see exactly what they're purchasing on the machine screen. 

How to Configure a Member Price for a Product
Set a special discounted price for loyalty members, different from the standard price shown to all consumers.
 

 

Product Mapping

A product map connects your catalog to a specific machine, specifying which item sits in each slot and at what price.
Get this right, and your sales data, picklists, and reports all fall into place automatically.

How to Create a Product Map with MDB Codes
Build a product map using MDB codes that match your machine's physical slot configuration.

How to Create a Product Map Template
Save a product map as a reusable template, ideal when multiple machines share the same product layout.

How to Import a Product Map to a Machine
Apply an existing product map to a machine quickly, without re-entering each product manually. 

How to Set a Product Map Default Layout
Define which product map layout loads by default for a machine so your team always starts from the right setup.

How to Export Products Map to an Excel
Download a machine's product map as a spreadsheet for offline review, sharing with your team, or record-keeping.

How to Set up a Planogram for an Existing Product Map
Add visual planogram data to your product map so drivers know exactly where each product belongs in the machine.

How to Create a Bulk Remote Price Change (RPC)
Update prices across multiple machines at once without visiting each machine individually

Overview of Machine Product Map, MDB Codes and PA Codes 
Understand how product maps, MDB slot codes, and PA codes work together before you start configuring machines.

 

Inventory Management

Know what's in your machines and what isn't. Generate picklists for your route drivers, track stock levels across your fleet, and pull inventory reports to make smarter restocking decisions.

How to Generate a Machine Picklist
Create a restocking list for a specific machine based on current stock levels, so drivers know exactly what to bring.

How to Download a Machine Picklist
Export a generated picklist as a file your route drivers can take with them on their service visits. 

How to Generate an Inventory Dashboard Report
Pull a real-time snapshot of stock levels across your entire machine fleet in one consolidated report.

Overview Inventory Dashboard
Learn what the Inventory Dashboard shows, how to read stock alerts, and how to use it to prioritize restocking visits.

 

FAQ

FAQ

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