Regional KYC Requirements for Onboarding
This guide outlines the KYC document requirements for different regions and entity types. Use it to prepare the necessary identification, business, and banking documents for smooth onboarding and compliance.
General
Congratulations on your new Nayax device!
Your order is being processed, and while your equipment is prepared for shipment, let’s walk through KYC requirements so you can start accepting payments as soon as your device arrives.
KYC verification is a regulatory requirement that protects your business and ensures compliance with financial laws.
The documents you’ll need depend on your business type and operating region.
| North America | |
| Business Entities
(LLC, Corporation, Partnership) |
Sole Traders |
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Tax Identification Number (TIN/EIN) |
Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) |
| Proof of beneficial ownership (for entities with 25%+ ownership) | Proof of address (utility bill, bank statement, or lease agreement dated within the last 90 days) |
| Proof of Bank Account and bank statements (not older than 3 months) | Proof of Bank Account and bank statements (not older than 3 months) |
| W-9 Form | Government-issued photo ID (driver’s license or passport) |
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Identity document of authorized signatory |
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Business registration documents (e.g., Articles of Incorporation, Certificate of Formation)
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| Government-issued business registration documents | |
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Additional documents for North America |
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Entity-Specific Requirements: Corporations:
LLCs:
Partnerships:
Trusts:
Non-Profits/Charities
Government Entities
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For corporations, trusts, public trusts, and other entities:
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| Canada | |
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Business Entities
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Sole Proprietors |
| Government-issued business registration documents (e.g., Certificate of Incorporation, Articles of Association) | Social Security Number (SIN) |
| Business Number (BN) |
Government-issued photo ID (e.g., Passport, Driver’s License, Provincial ID)
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Proof of Bank Account and bank statements (not older than 3 months) |
Proof of address (utility bill, bank statement, or lease agreement dated within the last 90 days) |
| Business owner’s government-issued photo ID (driver’s license or passport) | Proof of Bank Account and bank statements (not older than 3 months) |
| Proof of beneficial ownership (for entities with 25%+ ownership) | T4A and T5 forms |
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Certificate of Good Standing |
Business registration (if operating under a DBA name) |
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Power of Attorney (POA) |
Proof of name change (if applicable) |
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Persons with Significant Control (PSC) information |
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Additional documents for Canada |
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Entity-Specific Requirements: Corporations:
Partnerships:
Trusts:
Non-Profits/Charities:
Government Entities:
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For corporations, trusts, public trusts, and other entities:
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| European Union | |
| Business Entities
(LLC, Corporation, Partnership) |
Sole Traders |
| Certificate of Incorporation or equivalent company registration document | National ID card or passport |
| VAT registration number | Tax identification number (TIN) |
| Company extract from the commercial register (dated within the last 3 months) | Proof of business registration (if applicable in your country) |
| Authorized signatories’ government-issued photo IDs (national ID card or passport) | Proof of business address (utility bill, bank statement, or government correspondence dated within the last 90 days) |
| Proof of Bank Account and bank statements (not older than 3 months) | Proof of Bank Account and bank statements (not older than 3 months) |
| Proof of registered business address (official document dated within the last 90 days) | |
| Additional documents for EU | |
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License / Retail Trade License |
| United Kingdom | |
| Business Entities
(LLC, Corporation, Partnership) |
Sole Traders |
| Director and shareholder identification (passport or driver’s license) | ID: Passport or UK driver’s license |
| Companies House registration number | National Insurance Number or UTR (Unique Taxpayer Reference) |
| Certificate of Incorporation | Proof of ownership (e.g., trading name confirmation) |
| Proof of registered office address (dated within the last 90 days) | Proof of business address (dated within the last 90 days) |
| Proof of Bank Account and bank statements (not older than 3 months) | Proof of address (utility bill, council tax, bank statement) |
| Proof of Bank Account and bank statements (not older than 3 months) | |
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Additional documents for UK |
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License/Retail Trade License |
Other Regions
If your business operates outside these regions, your KYC link will specify the exact documents required based on local regulations.
Generally, you’ll need:
- Business registration documents
- Tax identification numbers
- Owner/director identification
- Proof of business address
| Important Tips for a Smooth Verification
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Ensure all documents are: |
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Upload documents in accepted formats: |
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Processing time: |
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Additional Information
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